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Brief Description: The office of the District Transport Officer, S.A.S. Nagar. This office mainly deals with the Registration of vehicles, Issue of Driving Licences, Issue of permits of Taxis, School Buses and Auto Rickshaws and Realization of Motor Vehicles Tax and Special Road Tax.
The following functions are discharged by this office:
1.Registration of new vehicles:

The registration of new vehicles is done under Rule 48 of the Central Motor Vehicles Rules, 1989 and the application for registration is accompanied by the following documents:
a)Form No.20 which has a Chasis No. traced on it.
b)Temporary Registration Certificate in Form No. 21 which is issued by the Automobile Dealer concerned at the time of sale of the vehicle and form No.22 which is issued by the Body Builder/Manufacturer.
c)Proof of Residence such as Ration Card, Insurance Policy, Voters list, Passport, Salary Slip, Birth Certificate etc.
d)Insurance cover of vehicle.
Apart from the above, the requisite fee is got deposited from the owner in the office/Treasury and all the papers submitted by the applicants/owners are subjected to checking by the dealing official concerned and after the vehicle is inspected by the District Transport Officer, the same is registered with the office and the Registration Certificate is issued. The owners of the vehicles are required to submit their papers for registration in the office within 7 days from the date of purchase failing which, late fee is charged from them. As regards registration of Transport vehicles (Trucks and Buses), the fitness of such vehicles is obtained in form No.38 before their Registration. Therefore, it takes about 15-20 days time for registration of a Transport Vehicle.
2.Transfer of ownership:

The application for transfer of ownership of a vehicle is made under Rule 55 of the Central Motor Vehicles Rules, 1989 in form No.29 (in duplicate) and Form No.30 which is signed by the transferor and transferee. Besides, it is accompanied by the Registration Certificate, Copy of Insurance Cover, Residential Proof of Transferee, Affidavits of Purchaser and Seller duly attested by the Executive Magistrate and the requisite transfer fee. It takes about one week to effect the transfer of ownership of a vehicle. In case the vehicle is registered in other State, No objection Certificate is obtained in form No.28 from the concerned Registering Authority before transferring the ownership of a vehicle. For the vehicles belonging to other States, one month’s notice is given to the Registering Authority concerned and on receipt of confirmation of No Objection Certificate, the ownership of the vehicle is transferred in the name of the Transferee and an intimation to this effect is given to the Registering Authority concerned.
3.Issue of Duplicate Registration Certificate:
An application for the issuance of duplicate Registration Certificate is made under Rule 53 of the Central Motor Vehicles Rules, 1989 in form 26 when the original Registration Certificate is either destroyed or lost. The application for issue of duplicate Registration Certificate is accompanied by a copy of the FIR reporting its loss, an affidavit from the applicant/owner and the requisite fee and it takes about one week to issue a duplicate Registration Certificate of a vehicle.
4.Regarding entry/cancellation of Hire Purchase Agreement (Hypothecation):
As per rule 60 & 61 (1) of the Central Motor Vehicles Rules an entry regarding Hire Purchase Agreement on the R.C. of a concerned vehicles is made after an application for the same is made by the owner/applicant in Form 34. The application for cancellation of entry of Hire Purchase Agreement made on the R.C. of a vehicle is made in form No.35 in duplicate. The application of cancellation of Hire Purchase Agreement is also accompanied by a No due/clearance certificate from the concerned financial Institution their letter pad. Action in this behalf is taken after the requisite fee is deposited by the applicant it takes about one week for this work.
5.Issue of Learning Licences:
The Learning Licence is issued as per section 8 of the Motor Vehicles Act, 1988 and an application for the same is made in forms 1 & 2. The minimum age for obtaining a learning licence for a Non-Transport Vehicle and Light Motor Vehicles is prescribed as 18 & 20 years respectively. The children aged between 16 to 18 years are also issued learning licences for Moped/Motor Cycles without gear after obtaining the consent their parents/guardian. The application for learning licence is accompanied by the following documents:
1)Three photographs (Passport size).
2)Proof of Date of Birth
3)Proof of Residence.
4)Cash Receipt of Prescribed fee.
Besides, the applicant is subjected to oral driving test by the District Transport Officer and on the basis of that the Learning Licence is issued. The Learning Licence is issued for a validity of six months and it takes about one week to issue the same.

3.Issue of Regular Driving Licence:
As per Rule 8 14 of the Central Motor Vehicles Rules, 1989 an application for the same is made in form No. 7F which is accompanied by the following details:
a)Valid learning licence.
b)Cash Receipt of Prescribed fee.
c)Two photographs (Passport size).
The regular driving licence can be made after 6 weeks of the issue of learning licence. On receipt of an application, the applicant is subjected to driving test either by the MVI or ADTO or DTO and after the driving test is qualified/cleared by the applicant, he is issued a regular driving licence for non commercial/non transport vehicle. Such regular driving licences are issued for a period of 20 years or upto the age of 53 years of the applicant which ever is early. In case the applicant is more than 50 years old, he is issued regular driving licence for a period of 5 years for non transport/non commercial vehicles. The regular driving licences for transport vehicles are issued for a period of 3 years on the basis of certificate issued by a driving training school and it takes about 1 week to issue a regular driving licence.

4.Renewal of Driving Licences:
An application for renewal of a Driving Licence is made in form No. 9 under Rule 18 of the Central Motor Vehicles Rules, 1989 and the same is accompanied by the requisite Medical Certificate of the applicant concerned and the cash Receipt of the prescribed Renewal fee. The driving licences for non commercial vehicles upto the age of 50 years of the applicant and in the cases where the applicants are more than 50 years old, the Driving Licences for such vehicles are renewed for a period of five years. The Driving Licences for Transport vehicles are renewed for a period of three years. A grace period of 30 days after the expiry of Driving Licence is allowed to the holder of a Driving Licence for renewal and thereafter late fee is charged. It takes about one week to renew a driving licence.
8.Issue of a Duplicate Driving Licence:
In case of loss of a Driving Licence, it is issued in duplicate for which an application is made in form LLD which is accompanied by the requisite fee, three passport size photographs, and an FIR regarding the loss of the Driving Licence lodged with the Police Station. After attestation of the Driving Licence by the District Transport Officer, the duplicate Driving Licence is issued and it takes about one week to issue a duplicate Driving Licence.
9.Endorsement in the present Driving Licences:
In case the holder of a Driving Licence intends to get his Driving Licences endorsed for any other vehicle, an application for the same is made in form No.8, which is accompanied by a valid learning licence for the vehicle to be endorsed/added on the Driving Licence alongwith the requisite fee. For making addition/endorsement in the Driving Licence for a transport vehicle, the application is also required to be accompanied by a training certificate in form No.5 which is issued by the approved Driving Traning School. It takes about one week for any addition/endorsement in the Driving Licence held by the applicant.
10.Issue of Conductors Licences:
The conductor’s licences are issued under rule 20 of the Punjab Motor Vehicles Rules, 1989. The applicant for a conductor’s licence should be atleast 18 years old, matriculate. The application for a conductor’s licence should be accompanied by a medical certificate of the applicant concerned, First-Aid training certificate issued by St. Johns Ambulance, three photographs of passport size and the requisite fee. The Conductor’s Licences are issued for a validity of 3 years and it takes about one week to issue a conductor’s licence.
11.Issue of Taxi/Maxi Cabs/Auto Rickshaw and Private Service Vehicle Permits:
An application for a permit for Taxi/Maxi Cab and Auto Rickshaw is made on a prescribed form under Rule 62 of the Punjab Motor Vehicles Rules, 1989, which is accompanied by the requisite fee. The permits for Auto Rickshaws are issued for operation within the Municipal limit and these are issued for a period of 5 years. The Taxis/Maxi Cabs are issued contract carriage permits for Punjab State after realizing the requisite fee from the owners of such vehicles. The All India Tourist Permits are issued by the STC, Punjab, Chandigarh. The private service vehicle permits are issued to the vehicles having seating capacity of more than 6 passengers which are owned by different departments, organizations and educational institutions. It takes about one week to issue such permits.